3 Best Calendar Software for 2023

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Calendar apps

Life without a calendar app would be almost unthinkable in today’s digital world. Whether you’re an online coach managing multiple clients, a project manager coordinating meetings between different teams, or just an individual looking to keep track of important dates and events, calendar apps have become a must-have for anyone wanting to stay organized.

But not only that, it has evolved into a way of doing business too. Calendar apps provide a quick and convenient way for customers to schedule appointments with you, enabling them to book meetings or services from the comfort of their own home. Here’s a quick snapshot at some of the key features and considerations when selecting a calendar app:

First, consider the type of calendar app you need for your particular use case. Appointment schedulers are great for individual users or businesses that require their customers to book appointments or services, while meeting room booking apps provide an easier way of managing meetings between different parties in a single location.

Second, look into the various features available on each platform. Some calendar apps may offer more advanced features such as automated notifications, payment processing, and real-time tracking which make it easier for customers to book appointments from the app. Other features may include integrations with other apps such as Google Calendar, Outlook or Slack that allow you to coordinate meetings across different platforms.

Third, consider your budget when selecting a calendar app. While there are some free options available, it is important to weigh up the long-term costs and benefits of investing in a more comprehensive solution – especially if you plan on using the calendar app for business purposes.

Fourth, think about user experience and scalability when selecting a calendar app. Does the platform offer an intuitive user interface? How well does it scale as your organization grows? Are customer support and tutorials readily available in case things don’t go as planned?

Finally, consider how secure the platform is. Security should always be a top priority when selecting any software – especially when it involves customer data or payments. Make sure to check for industry standard certifications such as HIPAA and GDPR compliance, as well as any additional security features the app might offer.

At the end of the day, choosing a calendar app is about finding the right balance between features and cost to suit your individual requirements. With this in mind, do some research before investing in a calendar app – it could save you time and money in the long run. We’ve listed some of the best calendar apps on the market, so you can pick the one that best meets your needs.

Explore our collection of Calendar Software
Calendly
Easy scheduling ahead
Listed under Appointment Scheduling, Calendar, Google Calendar, Outlook Calendar
Calendly is a dynamic scheduling automation platform designed to simplify the process of arranging meetings. It enables users to connect their personal calendars and create scheduling links that align with their availability. The platform offers intelligent timezone detection, eliminating the hassle of coordinating across different time zones. Calendly also provides control over your schedule by allowing you to set availability preferences and add buffer time before or after meetings. This ensures that you’re only booked as much as your schedule allows. Moreover, Calendly’s routing feature is a game-changer for sales and marketing teams. It integrates seamlessly with HubSpot, Marketo, Pardot,...

Calendly pricing

1

Basic Plan

$0/Year
No deal available
2

Essentials Plan

$120/Year
$
96
/Yearly
Deal available
3

Professional Plan

$180/Year
$
144
/Yearly
Deal available
4

Teams Plan

$240/Year
$
192
/Yearly
Deal available
Amelia
Simplify the way you manage bookings
Listed under Appointment Booking, Appointment Scheduling, Calendar, Event Booking
Amelia is a powerful and user-friendly WordPress booking plugin designed to automate and simplify the appointment and event scheduling process. With its intuitive interface and seamless integration with popular page builders like Divi, Elementor, and Gutenberg blocks, Amelia offers a comprehensive solution for businesses looking to manage their appointments and events efficiently. The plugin caters to a wide range of event types, enabling users to create customizable booking forms and event categories, set up recurring events, and manage deposit payments with ease. One of the standout features of Amelia is its ability to synchronize with Google Calendar and Outlook, ensuring...

Amelia pricing

1

Basic Plan

$79/Year
$
199
/Lifetime
Deal available
2

Pro Plan

$119/Year
$
399
/Lifetime
Deal available
3

Developer Plan

$249/Year
$
589
/Lifetime
Deal available
OneCal
Sync your calendars in real time
Listed under Calendar, Calendar Syncing, Google Calendar, Outlook Calendar
OneCal is a powerful and advanced calendar sync software designed to seamlessly integrate multiple Google and Outlook calendars in real-time. With a focus on privacy and flexibility, OneCal allows you to easily configure exactly what information you want to sync, ensuring your personal life remains private while your availability is accurately reflected. The intuitive interface allows for quick setup, making it the perfect solution for individuals and teams looking to save time, avoid scheduling conflicts, and simplify their calendar management. OneCal offers a range of features to suit various user needs, including one-way and multi-way sync options, real-time updates, team...

OneCal pricing

1

Basic Plan

$36/Year
No deal available
2

Essential Plan

$100/Year
No deal available
3

Premium Plan

$300/Year
No deal available
Frequently asked questions

What are calendar apps?

Calendar apps are essential tools for individuals, businesses, and organizations of all sizes to help keep track of dates, events, meetings, tasks, and other activities. Calendar apps are designed to make it easy for users to organize their time and stay on top of their schedules. It’s estimated that almost 70% of smartphone users have some form of calendar app installed on their device.

From advanced features such as sync across multiple devices to more basic functions like setting reminders or creating recurring events, there are a variety of calendar apps available on the market today. Google Calendar is one of the most popular choices with its ability to integrate with other Google products like Google Workspace and Gmail and its flexibility in making changes quickly and easily. Apple Calendar is also a popular choice due to its native integration with iOS devices and Mac computers. Other popular options include Microsoft Outlook Calendar, Zoho Calendar, Lightning Calendar (for Salesforce), Simple Calendar (for Android) and many more.

Many calendar apps offer additional features such as task management capabilities, event notifications, shared calendars between multiple users or teams, calendar widgets for quick access on desktop and mobile devices as well as integrations with third-party applications such as Microsoft Teams or Google Analytics. These extra features can help streamline workflow processes for businesses or simply make organization easier for personal use.

Overall, calendar applications offer an effective way for individuals or organizations to manage their time efficiently by helping them plan ahead with detailed information about upcoming events or tasks. With the wide range of calendar apps available today – both free and paid – users can choose the best solution that fits their individual needs while streamlining day-to-day operations at work or home.

Why use a calendar app?

Apart from helping you stay organized and on top of your schedule, calendar apps also provide several other benefits. They allow you to easily keep track of events, tasks, and appointments in one place and set reminders for upcoming activities or deadlines. Let’s take a look at some of the advantages and benefits they provide.

Organization and planning is key – Calendar apps help you stay organized by allowing you to plan ahead with detailed information about upcoming events or tasks. You can easily set reminders so that important meetings don’t slip your mind, as well as create recurring events if necessary. This helps ensure that nothing falls through the cracks and allows you to focus on what’s most important without being overwhelmed by all of your commitments. Additionally, many calendar apps offer task management capabilities which allow users to break down larger projects into smaller chunks for easier tracking and completion over time.

Efficiency and productivity gains – By using a calendar app, it increases efficiency in terms of communication between team members, as well as simplification of tasks. For example, some calendar apps offer shared calendars that can be used by multiple users or teams within an organization, while other apps provide features such as calendar widgets for quick access on both desktop and mobile devices. Additionally, most calendar apps feature integrations with third-party applications like Google Analytics and Microsoft Teams which can help streamline workflow processes further.

Better Time Management – By keeping all your appointments, meetings and tasks in one place, it makes it easier to keep track of what needs to be done and when. This helps you avoid overbooking yourself or double booking dates – allowing you to better manage your time so that you’re able to focus on the most important tasks at hand.

Cost effective – Whether you’re an individual or a business, there’s always a calendar app solution to fit your budget. From popular platforms like Google Calendar and Apple Calendar to sophisticated tools such as Microsoft Outlook and Zoho Calendar, users can find exactly what they need without spending a fortune. Additionally, many of these apps have free versions that provide the same features as their paid counterparts – allowing users to take advantage of powerful productivity solutions even on tight budgets.

Who uses calendar software?

Calendar software is an invaluable tool used by a variety of people and organizations. Individuals use calendars to keep track of their personal obligations like meetings, events and appointments; coaches use them to plan out training sessions for clients; businesses use them to organize team projects and schedule employee shifts; while large organizations rely on calendar apps to manage multiple departments in tandem.

Individuals can utilize calendar software as a means of organizing everything from work-related tasks and activities with family or friends, to medical appointments or travel reservations. By setting reminders, users are able to ensure that important dates won’t be forgotten about in the hustle and bustle of everyday life. Coaches can also benefit from using these tools for planning out practice times, tracking physical progression and managing game schedules more effectively – all without having to do it manually.

On the business side, companies have much larger needs than individuals when it comes to calendars. Smaller teams may take advantage of shared calendars which enable team members to quickly view each other’s availability for scheduling purposes, while larger firms may require specialized apps offering features such as task management (for project tracking) or integration with third-party applications like Google Analytics (for deeper data analysis). Similarly, large organizations often need to use a calendar app that enables different departments to coordinate their activities effectively, while still protecting sensitive information from being exposed.

Whatever the use case, calendar software provides an invaluable asset for anyone looking to manage their time more efficiently. So whether you’re an individual looking for personal organization or a business needing robust scheduling and task management capabilities, there is sure to be an app that fits your needs.

Type of calendar apps to choose from

Suite calendars are one of the most popular types of calendar apps available today. Suite calendars provide users with a comprehensive suite of features such as appointment scheduling, task management, email integration, and even project collaboration tools. These types of calendar apps are typically designed for teams and organizations that need to coordinate multiple projects and track employee availability at the same time. Suite calendars are often integrated with third-party applications like Google Analytics so users can quickly analyze data and make decisions more efficiently.

Client scheduling calendars are specifically designed for businesses that rely heavily on customer interactions such as doctors’ offices or beauty salons. These types of calendar apps enable staff to quickly schedule appointments with clients by taking into account factors like time slots and capacity limits – ensuring that customers get the best experience possible when visiting a business’s location. Client Scheduling calendars also provide additional features such as payment processing and confirmations which helps streamline operations and reduce headaches for small businesses owners who need to manage bookings and payments from hundreds of customers at once.

Standalone calendars offer more basic features than suite calendars but are still useful for individuals or small businesses. Standalone calendars focus on providing core functionality such as appointment scheduling, task management, reminders, and email notifications so users can stay organized with minimal effort. Many standalone calendars come as part of larger productivity suites so users can access all their data in one place, while others such as Google Calendar provide a dedicated application without any additional services attached.

Group calendars allow users to create shared spaces within an organization where team members can easily view each other’s availability and sync calendars across different departments. This type of app is especially useful in larger organizations where coordination between multiple departments is essential for successful outcomes – allowing teams to be organized in a way that helps maximize efficiency within the organization as a whole. Group calendars also help teams save time by preventing double booking or overbooking situations which could lead to wasted resources or missed deadlines if not managed properly.

Key features to consider when choosing your next calendar app

When choosing a calendar app, there are always a few key features to consider. Appointment scheduling is essential for businesses that rely heavily on customer interactions such as doctors’ offices or beauty salons. A good calendar app should enable staff to quickly schedule appointments with clients by taking into account factors like time slots and capacity limits, ensuring that customers get the best experience possible when visiting a business’s location. Some calendar apps also provide additional features such as payment processing and confirmations which helps streamline operations and reduce headaches for small businesses owners who need to manage bookings and payments from hundreds of customers at once.

Collaboration is an important feature in a calendar app, especially for larger organizations where coordination between multiple departments is essential for successful outcomes. Group calendars allow users to create shared spaces within an organization where team members can easily view each other’s availability and sync calendars across different departments. This type of app ensures teams can work together efficiently and effectively, while also helping teams save time by preventing double booking or overbooking situations which could lead to wasted resources or missed deadlines if not managed properly.

Organization is an important factor when it comes to managing your personal or business life. Standalone calendars offer more basic features than suite calendars but are still useful for individuals or small businesses who want to stay organized with minimal effort. Standalone calendars focus on providing core functionality such as appointment scheduling, task management, reminders, and email notifications so users can manage their schedules without any additional services attached.

Task management is another key feature in many calendar apps today – allowing users to quickly view upcoming tasks and set reminders so they don’t miss any important deadlines or appointments. Many calendar applications come as part of larger productivity suites so users can access all their data in one place, while others such as Google Calendar provide a dedicated application without any additional services attached which makes task management simple yet effective when needed.

Integration is often forgotten when it comes to calendar apps, yet it is one of the most important features for businesses that want seamless communication between different applications. Many calendar apps support integration with popular business software such as Salesforce or HubSpot so users can sync their data across multiple platforms and always stay up to date on any changes made by their colleagues.

Accessibility – Mobile accessible calendars are also an important feature that businesses should consider when choosing a calendar app. Mobile access allows teams to quickly check their availability and make changes on the go, meaning they can always be in control of their schedule from anywhere at any time. Many calendar apps offer mobile-optimized versions so users can quickly view or add events directly from their smartphones and tablets.

Security is another essential feature to consider when choosing a calendar application – especially for businesses who handle sensitive data. Security features such as two-factor authentication and encryption help ensure that only those with the right permissions can access important data, while also helping to protect against any malicious activity or unauthorized access.

Related software to Calendar apps

There are a lot of tools that have common features or complement calendar apps. Here are some of the most popular:

Email software are a great complement to calendar apps as they provide a quick, digital way to communicate with others. Email apps enable you to keep track of important messages and conversations that might occur while scheduling appointments, enabling you to respond quickly and efficiently when necessary. Email also serves as a backup when scheduling conflicts arise, as participants can be easily reminded via email that their appointment has been moved or rescheduled.

Meeting room booking apps are also useful for businesses looking to streamline the process of managing meetings between different parties. These systems allow users to easily book conference rooms, check availability and find the best location for their meeting depending on various criteria such as size and capacity. These meeting room booking apps often come with advanced features such as payment processing, automated notifications, and real-time tracking which make it easier for business owners to manage multiple meetings at once.

Appointment scheduling apps are another type of application that can greatly improve the efficiency of a business’s operations. Online appointment schedulers allow customers to quickly book appointments from the comfort of their own homes, ensuring staff can focus on more pressing tasks instead of having to manually manage each customer’s request. The scheduler also makes it easier for customers who may have forgotten about a calendar appointment or need last minute changes – this saves time and money for businesses in the long run by preventing overbooked schedules or cancellations due to forgetfulness.

Project management apps provide further help in coordinating multiple teams within an organization. Project management apps enable teams to organize calendar meetings and assign responsibilities accordingly while keeping track of progress along the way – allowing organizations to save time by eliminating miscommunication between departments and staying aware of any potential issues before they become problems. This ensures your team appointments and projects are always on time and running efficiently.